Overview
Most ERP systems handle cash and the ledger well, then stop at the bank’s edge. The instruments a finance department actually negotiates — guarantees, facilities, deposits, discounted cheques — end up in a treasurer’s spreadsheet, which is exactly where the expensive surprises come from.
Nama ERP models them as documents with lifecycles, inside the same accounts.
Features
The bank account, and where its movements land
Everything starts with two files: the bank — which supports a parent-and-branch hierarchy, because most companies deal with one institution in several places — and the bank account actually opened with it, carrying its branch code, account number, IBAN and currency.
The part that matters is the account mapping. Each bank account names the ledger accounts its movements post to, which is what makes a deposit, a fee or a transfer land in the right place without anyone choosing an account by hand. Get that block right once and the bank side of the books stops needing correction.
Letters of guarantee
A letter of guarantee is an undertaking the bank issues on your behalf to a third party — a tender-entry guarantee, a contract performance guarantee — promising you will meet an obligation. No cash leaves when it is issued, but it consumes your standing with the bank and carries charges and a margin, and it has to be released when the obligation ends. Tracked as a document, its exposure is visible instead of remembered.
Facility limits, and what is left of them
Two distinct things meet here. A facility limit is the ceiling the bank grants you. The instruments that draw on it — a loan, a guarantee, a letter of credit — each reserve part of that ceiling. The system tracks consumption, so the question “how much of our facility is actually free right now?” has an answer that is current rather than reconstructed at month-end.
Fixed deposits
The mirror image of a loan: money placed with the bank for a term, in return for interest. It follows the same structure as bank loans — a master file holding the terms, an issue document that posts it, and the movements that follow — so the two sides of the banking relationship are handled with one discipline.
Investment portfolios
When a company puts money into ventures — a stake in another business, a project, a managed fund — each investment needs tracking as an asset in its own right: capital in, current value, profit thrown off, and the wind-down when it comes. That is a sub-system rather than a memo in the notes to the accounts.
The cheque lifecycle
A cheque is not just an amount; it is a paper with a journey. Received, deposited, collected or returned, possibly endorsed to a third party or discounted before its due date. Nama ERP treats every cheque and bill as a financial paper with states, so at any moment you know which papers are with the bank, which came back, and which were passed on to a supplier.
Transfers, and the movements the bank makes on its own
A bank transfer moves value between your own accounts, or out to a party, and posts as a document in its own right — with its fees documented, its lines matched against invoices where that applies, and its cost allocation carried.
Then there is the other kind of movement: the ones the bank makes and tells you about afterwards. A service charge, credit interest, a deduction. A bank adjustment records those directly against the account, which is the honest way to handle a movement that has no document of yours behind it.
Reconciliation against the statement
Your bank balance and the bank’s rarely agree moment to moment — a deposited cheque not yet collected, a fee you have not booked, a transfer in transit. Reconciliation is the process that settles it: pick the account and the period, pull in your transactions and import the bank’s statement, then match the two sides, by rule where the reference or narration allows it and by hand where it does not, within the value and date tolerances you set.
Two things about it are worth knowing before you buy. Reconciliation does not post — it is a comparison, and the differences it surfaces are then recorded with an adjustment, which keeps “we found a difference” and “we booked it” as two separate acts. And each reconciliation links to the one before it, so a closed period is not quietly reconciled twice.
The same mechanism runs against customers and suppliers rather than banks, for companies that reconcile statements with their trading partners.
Alongside the rest of finance
Treasury sits with letters of credit, receivables and payables and the general ledger — the same chart of accounts, the same dimensions, the same reporting.
Read the accounting module documentation, starting with banks, bank accounts and transfers and bank reconciliation.
